BYOB & Ice Planner
Bringing your own drinks on the bus saves serious money and lets you customize the vibe. But guessing quantities means you either run out halfway through or haul home cases of untouched beer. Therefore, enter your guest count, rental hours, and drink preferences to get a precise shopping list with quantities, ice needs, and cooler recommendations.
Free Quote
Request Vehicle Options
Send us the real itinerary and we will match it to a bus in our fleet.
Our Fleet
Named on your contract
Our Chauffeurs
Licensed, screened, in uniform
Flat Total
Every charge itemized up front
Clear Terms
Cancellation policy in writing
We run our own buses, hire our own chauffeurs and write your contract ourselves. One company from the first call to the last drop-off. More about us →
Full bar setup, most ice
How this tool works
What the BYOB & Ice Planner computes, and what it cannot
What it computes
From your guest count, rental hours and drink preference the planner multiplies out a shopping list. It assumes about two drinks per person per hour for beer or a full bar and one and a half for wine or cocktails, then converts drinks into ice (half a pound per drink for cans, a pound for mixed drinks), twenty-quart coolers at roughly fifteen pounds of ice each, half a bottle of water per person per hour, and the beer, wine, spirit, mixer and cup counts that preference implies.
When to use it
Open it the week before the trip, once the headcount and the hours on the agreement are fixed, and shop from the list. The ice figure is the one people get wrong most: a long summer evening with cocktails needs several times the ice of a short beer run, and the coolers have to fit the bar area of the bus you booked.
What it cannot tell you
It cannot tell you what is allowed on board. Alcohol rules depend on the age of every passenger, on state law and on our on-board policy for the vehicle, and anything with an under-21 passenger is alcohol-free without exception. Check the on-board rules on your agreement before you shop, and ask us how much cooler space the vehicle has.
When the tool has done its part, call us at 844-725-4257 or send the itinerary and we name the bus, the itemized total and the written terms.
FAQ
BYOB & Ice Planner questions
What people ask about this tool and the decision behind it.
How much ice do we need for a party bus?
Can we bring glass on the bus?
Does the planner account for passengers who do not drink?
Explore & Engage
Tools, Polls & Reviews — All in One Place
Plan your trip with our free tools, vote in community polls, and see what real riders say.
Seating Map Visualizer
View interactive SVG seating layouts for party buses, limos, and coach buses showing capacity and arrangement.
Multi-Stop Route Optimizer
Enter multiple stops and the tool reorders them for the shortest possible route using a nearest-neighbor algorithm.
Party Bus Cost Planning Tool
Build a quote-ready trip brief and see which itinerary details can change the final price.
Guest Communication Hub
Choose from template messages for pickup coordination, customize them, and copy to clipboard to share with your group.
Questions about events?
Our team is online and ready to help — average response time under 30 seconds.
Free Quote
Need Personalized Help?
Send us the itinerary. We put the price, the vehicle and every term in writing before you commit.
Explore More
Related Pages
Cost Calculator
Estimate your party bus rental cost in seconds.
Vehicle Matcher
Find the perfect vehicle for your group size and event.
BYOB Planner
Calculate ice, cups & cooler needs for your ride.
Itinerary Builder
Plan your route, timing & stops for a seamless trip.
Vehicle Categories
Compare party buses, limousines, Sprinters, shuttles and coaches by capacity and fit.
Pricing Guide
Understand the factors, charges and terms that shape a quote.
Contact / Quote Request
Share your trip details with our booking team or call us directly on the booking line.
Event Planning Guides
Planning guides for 90+ event types, from proms to corporate shuttles.
FAQ
160+ answered questions about booking, vehicles, pricing & policies.
Customer Reviews
Read published rider feedback when the verified review feed is available.
Blog
Tips, guides, and inspiration for planning your group outing.
Locations
City and state planning guides across the US, plus Canadian markets.
External links open in a new tab
Need Personalized Help?
Send us your date, passenger count and route. We name the bus from our fleet, the total and every term in writing.
Free to request • Reviewed by our booking team • Written contract before your date is held
From our own bookings
What the inquiry data shows
Across our bookings
July–September accounts for 25.6% of our party bus bookings.
Across our bookings
14% of birthday bookings come in inside a week of the date, and 11% land ninety days or more ahead.
Across our bookings
Homecoming trips make up 3% of the trips we have on the books.